IMPORTANT INFORMATION REGARDING COI ANNUAL CYCLE
Below are changes in the annual Conflict of Interest (COI) reporting process. This information has been shared with the Associate Deans for Research to streamline communications and reduce possible confusion.
As you may be aware, each year between mid-April and mid-May, all faculty, researchers, and academic staff have been required to complete their annual COI reports. This year, in preparation for the transition to a new COI reporting system in September, only those who have federal funding that require them to report in this time frame will be required to do so. All others will be required to report after the new system goes live.
Accordingly, we are making the following changes to this process for this year:
- Individuals who are named as key personnel on pending proposals or active awards from NSF, the Public Health Service (PHS), or an agency using the PHS rules on Conflicts of Interest are subject to federal COI regulations, and therefore will still be required to complete their COI reports between mid-April and mid-May. Individuals who must report due to their federal funding will be asked to complete their COI reports between Tuesday, April 19, and Monday, May 9, 2022. Our office will email these people directly to provide instructions about how to report. We will also send these individuals weekly reminder emails, which will stop after they have completed their COI report.
- In September, our office will contact those individuals who do need to complete a COI report, but who were not required to do so during the April-May timeframe. We will communicate directly with these people, and provide them with instructions for reporting in the new system, which will provide automated reminders.
The software system that will go live in September is significantly improved over the current COI system. It will be integrated with both the sponsored research and human subjects research systems and will simplify the reporting and management processes for our researchers and staff. It will also allow us to convert to a rolling process where each individual’s required reporting date will be one year from their most recent report, whenever that occurred. We will change procedure to reflect this simpler approach as soon as the new system is in place.
We are confident that the changes to the COI reporting system and processes will have a positive impact on our researchers and will improve the administration of research at Cornell. We will continue to communicate with you as we have more information to share. In the meantime, if you have any questions, please feel free to contact us, or to visit our website at https://researchservices.cornell.edu/compliance/conflict-of-interest.
The 2022 annual COI reporting cycle begins on April 19th and will run through May 9th at 10 AM. All required personnel must complete their annual disclosures using the e-COI system during this time. Sanctions for non-compliance with reporting requirements may be imposed as specified in Cornell Policy 1.7. Click here to see the sanctions.
If you have any questions or need assistance, please contact us at email@example.com.
How do I start a COI report?
You can start a report by logging into the eCOI system using your Cornell NetID and password.
What does this term mean?
Throughout eCOI, you may encounter terms which are unfamiliar to you. For a complete glossary of these terms, please see our page containing definitions of COI terms here.
What does my COI status mean?
|Status||Explanation of what your status means|
|Compensation below significant financial interest – no FCOI exists||Your reported compensation is below the $5,000 threshold for a significant financial interest and you do not hold any equity interests. The relationship between your activities with the entity and your Cornell duties is limited to leveraging your scholarly expertise. No financial conflict of interest (FCOI) exists.|
|Disclosed interest eliminated||You reported a relationship which presented a COI with your Cornell duties. However, that conflict has since been eliminated. Therefore, you no longer have a relationship which presents a COI with your Cornell research.|
|Disclosed interest managed||The Financial Conflicts of Interest Committee (FCOIC) has determined that one or more of the relationships that you reported presents a COI with your Cornell research, and a management plan is in place to address them.|
|Disclosed interest unmanageable||You reported a relationship which presents a COI related to your Cornell duties, and the FCOI Committee has determined that the COI cannot be managed or mitigated in accordance with Cornell policies.|
|Disclosed interest review complete||Your circumstances are non-standard. Contact the COI office for more information.|
|FCOI review OR Under review||You completed your COI report, and the COI office is on the process of reviewing it.|
|No conflict exists||You received compensation from and/or hold an equity interest in an entity, but there is no relationship between it and your Cornell duties. Your relationship with the entity does not involve funding for your Cornell research, Cornell student involvement, or use of Cornell resources, name or intellectual property. No financial conflict of interest (FCOI) exists.|
|No FCOI: Guidance on external relationships applies||Your reported relationships do not present a COI related to your research. Cornell requirements and guidelines on consulting and other external engagements apply.|
|No review required||You did not report any external commitments or financial interests, or you did, but they are not relevant for COI reporting (Cornell; unpaid or volunteer work; or federal, state or local government agencies or another US college or university; etc.) and did not need to be reported. No financial conflict of interest (FCOI) exists.|
|Request information/update||You completed your COI report, but the COI office needs more information from you. You will be contacted directly by COI staff regarding what information is needed.|
|Review required||You completed your COI report and indicated that you have at least one relationship with an external entity, but the COI office has not yet reviewed your report.|
|Unstarted||You are required to complete a COI report, but you have not yet begun it.|
|Unfinished||You must complete a COI report and although you did start it, you have not answered all of the questions or submitted the report.|
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