After you Submit

Even before the sponsor's decision is final, you may be contacted by the sponsor with requests for more information. (If you're working with NIH, these items may be called a Just in Time request.) Examples include the following. 

  • Updates to budget
  • Salary support quotes
  • Questions about expense calculations
  • Correcting errors 
  • Compliance approvals (IRB, IACUC, etc.)

These requests should be handled by the office that submitted the proposal: OSP, CALS, CVM

Accepting an Award

The sponsor should notify OSP that an award has been made. They may notify you or they may contact the office that submitted the proposal. If you receive a notice about an award, send it to the cu_awards mailbox.

The time between notification or announcement and receipt of the award can vary greatly. 

Some awards are accepted by Cornell without negotiation, such as federal grants and cooperative agreements. Others will require further review of terms and conditions, and may require negotiation. OSP will always handle this stage of the process. This stage can vary in length. You can see notes and updates in the Research Administration Support System (RASS)

OSP will assign someone to work on the award. They will review the requirements and will let you know if you need to complete requirements such as an IACUC protocol or NIH-specific COI requirements. 

Note about Terms and Conditions: The PI is responsible for understanding all of the terms and conditions for the award. Some are standard, but you may see some highlighted terms, for example, no-cost extensions, carryover, publications review by sponsor. 

Final Acceptance

When OSP accepts an award and confirms that all compliance requirements have been met, the award information will be updated in RASS and you will receive an email confirmation that the award has been accepted and distributed. 
Upon distribution of the award, if no pre-award account has been established, your unit or Business Service Center will initiate a Contract Control Account in the Kuali Financial System. Once the Account is in Final Status, it will be available in the general ledger for financial activity.