Equipment Transfers

Periodically, PIs leaving the university transfer their grants and contracts to the new institution. The sponsor may have provided funds to Cornell University to purchase equipment critical to the research. When the PI leaves, the sponsor may direct that the equipment leave with the PI and be transferred to the new institution.

The PI’s unit needs to provide a list of all the equipment to be transferred, including:

  • Original purchase order number
  • Actual cost
  • Equipment description
  • University asset tag number
  • Account number to which the equipment was charged 

All of this information must be forwarded to Cost and Capital Assets so that the assets can be removed from the equipment asset system. A copy should also be sent to Sponsored Financial Services to be filed with the closeout documentation. 

For more information, see University Policy 3.9, Capital Assets.