Appendix B to the "Additional Things to Consider when Preparing a Proposal" page, explains which office handles the various aspects of post-award administration.
Determining the office responsible for the negotiation, acceptance, and related post-award administration of external funding awards, is dependent on the type of sponsor and the type of award terms.
The Office of Sponsored Programs is responsible for the following:
- When the sponsor is a Federal, State, or Local Government;
- When a sponsored project contains one or more of the following:
- Specific deliverables requiring full indirect cost recovery;
- Requires sponsor input during performance (e.g., cooperative agreements);
- Publication restrictions;
- Sponsor's use of University facilities;
- Sponsor's purchase order form;
- Requires detailed financial reports and/or invoices other than pledge follow-up; or
- Other terms and conditions where the University is required to provide warranties, insurance, or indemnification.
The University Development Office is responsible for the following:
- When the sponsor is an individual donor;
- All gifts and grants, whether restricted or unrestricted, when the award contains terms requiring no more than:
- Statement of purpose or restriction;
- A program report, which may include a general statement of how funds were used; or
Exceptions: For awards that may not fit clearly in any category above, consultation between the two offices will be necessary to determine the best post-award administration.