Special considerations for export controls must be followed in procurement and shipping of export controlled items.

Procurement

New vendors are screened against restricted and denied party lists using licensed software from eCustoms. 

In addition, Procurement Services reviews terms and conditions of vendor agreements for export control language which could trigger a review and classification of equipment or materials being purchased. Procurement Services policy includes export control procedures which can be found in the Buying Manual, Section 617. They also include departmental instructions for U.S. Customs clearance procedures. 

Items Purchased for Research

The equipment and materials purchased by the University to support research and educational activities may be subject to export control requirements. Foreign nationals are generally permitted to use EAR controlled items on campus; however, access to controlled information, technology, source code and object code may require a license or other authorization.


Shipping

Sending or taking controlled information, technology, and items outside of the U.S. whether temporarily or permanently, is considered an export and may require a license of authorization. 

Factors that must be considered include:

  • What is being shipped
  • Who it is being shipped to
  • The location of the end-user and any intermediate consignees

The Export Control Office can help you:

  • Determine the export classification
  • Determine whether a license is required
  • Check the receiving individuals and entities

Other Shipping Considerations

See also the License Requirements section of Export Controls: Regulations and Overview for information regarding the export classification and export control authorization should a license be required to export.

Mohawk Global Logistics

Cornell University has awarded a contract to Mohawk Global Logistics (MGL) for the following products and services:  

  • Customs activities
  • Custom bonds
  • Freight forwarding
  • Related services

MGL performs designated customs activities, including custom bonds and freight forwarding AND holds Cornell's power of attorney for these activities. 

Should you be the recipient of an import, it is possible that the importer will require a power of attorney be signed prior to providing import services. This is also held by MGL.

Hazardous Material Shipping

Hazardous Materials shipment requires training by Cornell’s Environmental Health & Safety Office. For more information, see the Hazardous Materials page on the Environmental Health and Safety (EHS) site

The EHS Biosafety Officer, Shipping Manager, and the Export Controls Officer will work together to determine if a license is required for the shipment of biologics or chemicals.

Documentation

Mohawk Global Logistics or another shipper can assist with the required exporting documentation.  It will be necessary to provide the shipment address, item description, export classification, tariff code, $ value, purpose of the shipment, export control authorization, and declaration control statement. A Shipper’s Letter of Instructions can be provided to the forwarder or carrier. It is important to note that you are responsible for the shipment not the shipper, forwarder, or other 3rd party.